Event Planning Executive - Onsite
H
Hyatt
📍 Saudi Arabia, Saudi Arabia, Saudi Arabia
Job Description
**Description:**
**Role Purpose**
Support the Event Planning team with administration, client communication, documentation, and day-of coordination to ensure accurate and timely delivery of events.
**Key Responsibilities**
· Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.
· Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.
· Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.
· Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.
· Support onsite execution: registration, VIP amenities, rooming list audits, and post-event follow-up.
· Ensure data accuracy in systems (Opera/S&C or equivalent) and generate standard reports.
KPIs
...
**Role Purpose**
Support the Event Planning team with administration, client communication, documentation, and day-of coordination to ensure accurate and timely delivery of events.
**Key Responsibilities**
· Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.
· Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.
· Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.
· Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.
· Support onsite execution: registration, VIP amenities, rooming list audits, and post-event follow-up.
· Ensure data accuracy in systems (Opera/S&C or equivalent) and generate standard reports.
KPIs
...