Executive Assistant

Fast-growing aerospace company transforming aviation operations is seeking a highly organized, proactive Executive Assistant to support the Founder/CEO and a 10-person marketing and engineering team.

This is a trusted, hands-on role for someone who thrives in fast-moving environments, anticipates needs, improves systems, and ensures nothing falls through the cracks.

Key Responsibilities

• Manage CEO calendar, inbox, meetings, travel, and task tracking (Microsoft Teams Planner).
• Prepare agendas, capture notes ), track action items, and ensure follow-through.
• Oversee HubSpot CRM: logging communications, maintaining clean data, improving workflows.
• Support marketing efforts including sales funnel follow-up, tradeshows, and press releases.
• Implement process improvements using AI tools and Microsoft 365 (Teams, SharePoint, Outlook, Excel).
• Manage expenses, invoices, file organization, system access, and administrative w...